Our contract administration services provide councils, housing associations, and social landlords with expert management and oversight of retrofit energy improvement projects. We help ensure that programmes funded through the Social Housing Decarbonisation Fund (SHDF), Off-Gas Retrofit Programme (ORP), Energy Company Obligation (ECO), and other initiatives are delivered on time, on budget, and to specification.
Contract administration is critical to ensure that retrofit works are compliant, safe, and high-performing, providing confidence to landlords, contractors, funders, and residents.
What Is Contract Administration?
Contract administration is the management and coordination of all contractual, financial, and technical aspects of a retrofit programme. It ensures that:
- Contractors deliver work in line with design, specification, and programme requirements
- Compliance with PAS 2035, building regulations, and grant programme standards is maintained
- Budgets, schedules, and quality control are effectively monitored
- Any issues, delays, or variations are promptly addressed
In essence, contract administration acts as the bridge between design, delivery, and client oversight, ensuring projects achieve their intended energy, carbon, and cost-saving outcomes.
Why Contract Administration Is Needed
Retrofit programmes, particularly for non-traditional, PRC, or hard-to-treat homes, involve multiple stakeholders and complex technical requirements. Without effective contract administration:
- Projects may experience delays, cost overruns, or installation errors
- Compliance with PAS 2035, SHDF, ORP, ECO, and other funding conditions may be at risk
- Quality assurance may be inconsistent, compromising energy performance, safety, and resident satisfaction
- Communication between contractors, designers, and landlords may be unclear
Professional contract administration mitigates these risks by coordinating all parties, monitoring compliance, and ensuring high-quality delivery.
What Our Service Provides
Our contract administration services include:
Programme Management
- Oversight of retrofit projects from planning to completion
- Coordination of contractors, designers, co-ordinators, and evaluators
- Monitoring of schedules, milestones, and progress reporting
Financial and Contractual Oversight
- Management of contracts, procurement processes, and payment schedules
- Verification of invoices, variations, and cost control
- Risk management and issue resolution
Quality Assurance and Compliance
- Ensuring works comply with PAS 2035, building regulations, and funding programme requirements
- Monitoring installation quality, safety, and performance outcomes
- Reporting for SHDF, ORP, ECO, and other grant-funded schemes
Reporting and Communication
- Regular project updates for asset managers, boards, funders, and regulators
- Documentation to support governance, audit, and funding compliance
- Clear recommendations for remedial action if required
Supporting Retrofit Programmes
Our contract administration services support:
- SHDF, ORP, and ECO grant-funded retrofit programmes
- PAS 2035-compliant delivery of energy efficiency measures
- EPC/SAP improvement and energy performance verification
- Non-traditional, PRC, and hard-to-treat housing retrofit projects
- Long-term planning for decarbonisation, energy savings, and resident comfort
With effective contract administration, landlords can ensure projects are delivered safely, efficiently, and to the highest standards, achieving energy, carbon, and cost-saving targets.
Deliverables
Clients receive:
- Full contract administration for retrofit programmes
- Monitoring reports on progress, compliance, quality, and risk
- Financial oversight, including cost verification and variation management
- Evidence and documentation for boards, funders, regulators, and internal governance
- Clear recommendations for corrective or remedial actions if necessary
All outputs are presented in plain English, translating complex project management and technical details into actionable guidance.
Why Work With MDA?
MDA has extensive experience delivering contract administration services for social housing retrofit, including non-traditional, PRC, and hard-to-treat properties. Our expertise ensures:
- Projects are delivered on time, on budget, and to specification
- Compliance with PAS 2035, SHDF, ORP, ECO, and other funding programmes
- High-quality installations that achieve energy, carbon, and cost savings
- Confidence for landlords, funders, contractors, and residents that retrofit works are safe, effective, and fully auditable
With MDA, social landlords gain a trusted partner to oversee their retrofit programmes from start to finish, ensuring successful delivery, regulatory compliance, and measurable results.