Our procurement services support councils, housing associations, and social landlords in sourcing and appointing qualified contractors for retrofit energy improvement projects. We help ensure that programmes funded through the Social Housing Decarbonisation Fund (SHDF), Off-Gas Retrofit Programme (ORP), Energy Company Obligation (ECO), and other initiatives are delivered by competent, compliant, and cost-effective contractors.
Effective procurement is essential for high-quality retrofit delivery, PAS 2035 compliance, and maximising value for money.
What Is Retrofit Contractor Procurement?
Retrofit procurement involves identifying, selecting, and contracting skilled contractors to deliver energy efficiency and retrofit works. Our procurement service ensures that:
- Contractors have the skills, experience, and certification to deliver retrofit measures safely and effectively
- Tendering processes are transparent, compliant, and competitive
- Contractors are capable of meeting PAS 2035, SHDF, ORP, ECO, and other funding programme requirements
- Project risks, budgets, and timelines are carefully considered during contractor selection
Why Professional Procurement Is Needed
Retrofit programmes, particularly for non-traditional, PRC, or hard-to-treat homes, require specialist contractors with knowledge of energy efficiency measures, external wall insulation, heating upgrades, and ventilation systems. Without a professional procurement process:
- Contractors may lack the necessary experience or qualifications, risking poor-quality installation
- Projects can experience delays, cost overruns, or non-compliance
- Funding programme requirements may not be fully met
- Energy savings, EPC/SAP improvements, and carbon reduction outcomes may be compromised
Professional procurement ensures that retrofit programmes are delivered efficiently, safely, and to specification.
What Our Service Provides
Our contractor procurement service includes:
Tender Preparation and Management
- Development of clear, compliant tender documentation for contractors
- Definition of technical specifications, scopes of work, and programme requirements
- Management of tender submissions and evaluation
Contractor Selection and Appointment
- Assessment of contractor experience, qualifications, and performance history
- Evaluation of cost proposals, technical capability, and compliance
- Recommendation of the most suitable contractor(s) for the programme
Compliance and Governance
- Ensuring tendering and appointment processes meet PAS 2035, SHDF, ORP, ECO, and other funding programme requirements
- Supporting audit-ready records for regulatory and funder reporting
Ongoing Procurement Support
- Guidance on variations, subcontractor engagement, and contractor performance monitoring
- Support for contract negotiations, risk management, and dispute resolution
Supporting Retrofit Programmes
Our procurement services support:
- SHDF, ORP, and ECO grant-funded retrofit projects
- PAS 2035-compliant retrofit delivery, including external wall insulation, heating upgrades, and ventilation improvements
- Non-traditional, PRC, and hard-to-treat housing retrofit schemes
- Optimisation of budgets, timelines, and contractor performance
By managing procurement professionally, landlords can ensure retrofit works are delivered safely, efficiently, and to the highest standards.
Deliverables
Clients receive:
- Complete procurement strategy and tender documentation
- Evaluated contractor proposals with recommendations for appointment
- Audit-ready records of procurement processes and decisions
- Support for contract negotiation, risk management, and compliance
- Clear guidance linking contractor selection to programme objectives, budgets, and PAS 2035 compliance
Why Work With MDA?
MDA has extensive experience in contractor procurement for social housing retrofit, including non-traditional, PRC, and hard-to-treat properties. Our expertise ensures:
- Contractors are fully qualified, competent, and PAS 2035-compliant
- Tendering processes are transparent, competitive, and compliant with funding programme rules
- Retrofit programmes achieve high-quality delivery, energy efficiency, and carbon reduction targets
- Confidence for landlords, funders, and residents that works are safe, effective, and cost-efficient
With MDA, social landlords gain a trusted partner to manage contractor procurement, helping ensure retrofit programmes are delivered efficiently, safely, and successfully.